Let’s be honest: no one plans to need emergency sub plans.
They’re usually created when you’re sick, your kid is sick, your car won’t start, or life just happens… and suddenly you’re trying to type directions from your phone while already feeling overwhelmed.
For special educators especially, the pressure can feel even heavier:
- Will the sub know what to do?
- Will my students get what they need?
- Will everything fall apart while I’m gone?
Emergency sub plans aren’t about perfection. They’re about clarity, continuity, and peace of mind.
Tip #1: Keep It Simple (Simpler Than You Think)
Emergency sub plans are not the place for:
- New skills
- Complicated rotations
- Highly individualized instruction that only you understand
Instead, focus on:
- Review activities
- Independent or low-support tasks
- Predictable routines your students already know
Your goal is not academic growth for the day. It’s regulation, safety, and structure.
Helpful reminders to include:
- “If this happens, then do this” notes
- Daily schedule (with times)
- Classroom rules or expectations
Tip #2: Write Like the Sub Has Never Met Your Students (Because They Haven’t)
Even the most experienced substitute is walking into your room without context.
Assume they don’t know:
- Student names
- Behavior plans
- Communication styles
- Triggers or supports
Clear, plain language goes a long way.
Helpful sections to include:
- Student overview (strengths + needs)
- Medical or safety considerations
- Behavior support basics (what helps, what escalates)
- Who to call for help
Think of this as reducing decision fatigue for the sub.
👉 These Student Snapshot Brochures are just the thing to get quickly acquainted!
Tip #3: Plan for Regulation First, Academics Second
When routines shift, regulation is often the first thing to go.
Emergency sub plans should clearly spell out:
- How students access breaks
- Calming strategies that are already familiar
- What to do during dysregulation
Even something as simple as “If students are struggling, use a movement break or calming activity before continuing” can make a huge difference.
This protects your students and your substitute.
👉 Having this Calm Down Kit established in your classroom is quintessential at all times, but is especially helpful when a sub isn’t familiar with what your students need if they already know how to use it!
What to Keep Ready at All Times
The best emergency sub plans are already done before you need them.
Consider keeping:
- A printed copy in your sub binder
- A digital version shared with admin
- Backup activities that can be used anytime
When plans are ready, sick days don’t come with guilt.
👉 Grab the FREE substitute reward coupons featured below!
A Gentle Reframe
Emergency sub plans aren’t a reflection of how much you care.
They’re a form of self-care and professional boundaries.
When you plan ahead:
- Your students stay supported
- Your substitutes feel confident
- You get to step away without panic
That’s intentional teaching.
And it matters.
If you’ve been putting off your emergency sub plans, start small.
One page. One template. One calm step forward.
Your future self will thank you.
